Privacy

DATA PRIVACY NOTICE

 The Parochial Church Council (PCC) of

The Church of St Mary the Virgin, Finedon

 

  1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the GDPR).[i]

 

  1. Who are we?

The PCC of The Church of St Mary the Virgin Finedon is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.

 

  1. How do we process your personal data?

The PCC complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access or disclosure, and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes:

  • To enable us to provide a voluntary service for the benefit of the public in a particular geographical area.
  • To administer membership records.
  • To fundraise and promote the interests of the charity.
  • To manage our employees, contractors and volunteers.
  • To maintain our own accounts and records (including the processing of gift aid applications).
  • To inform you of news, events, activities and services at St Mary’s.
  • To share your contact details with the Diocesan office so they can keep you informed about news in the diocese and events, activities and services that will be occurring in the diocese and in which you may be interested.

 

  1. What is the legal basis for processing your personal data?
  • Explicit consent of the data subject so that we can keep you informed about news, events, activities and services and keep you informed about diocesan events.
  • Processing is necessary for carrying out legal obligations in relation to Gift Aid or under employment, social security or social protection law, or a collective agreement.
  • Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided:
  • The processing relates only to members or former members (or those who have regular contact with it in connection with those purposes), and
  • There is no disclosure to a third party without consent.

 

  1. Sharing your personal data

Your personal data will be treated as strictly confidential and will only be shared with other members of the church to carry out a service to you, or other church members, or for purposes connected with the church. We will only share your data with third parties outside of the church with your consent.

 

  1. How long do we keep your personal data?

We keep data in accordance with the guidance set out in the guide Keep or Bin: Care of your Parish Records which is available from the Church of England website.[ii]

Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate.Parish registers of baptisms, marriages and funeralsare kept permanently asrequired by law.

 

  1. Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:

  • The right to request a copy of your personal data which the PCC of St Mary’s Finedon holds about you. This is known as a Subject Access Request.
  • The right to request that the PCC of St Mary’s Finedon corrects any personal data if it is found to be inaccurate or out of date.
  • The right to request your personal data is erased where it is no longer necessary for the PCC of St Mary’s Finedon to retain such data.
  • The right to withdraw your consent to the processing at any time.
  • The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, known as the right to data portability.
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request that a restriction is placed on further processing.
  • The right to object to the processing of personal data.
  • The right to lodge a complaint with the Information Commissioners Office.

 

  1. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

 

  1. Contact Details

To exercise all relevant rights, queries or complaints, in the first instance please contact the PCC Secretary

[i]This Data Privacy Notice is based on the European Union ‘General Data Protection Regulations’(GDPR) 2018. A new bill known as the ‘Data Protection and Digital Information Bill’ is currently passing through Parliament to update or amend the GDPR. Our Data Privacy Notice will be updated when it becomes law.

[ii]Details about retention periods can be found in the Record Management Guides located on the Church of England website at: https://www.churchofengland.org/more/libraries-and-archives/records-m,anagement-guides